Position Description:

The Accounts Payable Associate position will be based in the Boston Corporate office and will have responsibility for the following:

Essential Functions:

• Perform procedures needed to generate vendor payments (paper check & electronic)
• Resolve late fees and unpaid balances shown on incoming utility invoices, particularly for telecommunications vendors. The AP Associate will identify, obtain, and expedite payment of any missing invoices on utility accounts.
• Actively research past due notifications or disconnection warnings when received from utility providers, and arranging urgent payments as needed with site personnel and the proper Accountant (very occasionally including preparing payments to be made by phone via the Community Builders’ Treasury Department)
• Reconciling local and national vendor statements upon receipt (including direct follow up to obtain missing items and resolve apparent payment discrepancies or unapplied checks)
• Proactive in identifying areas for opportunity and making recommendations to management regarding workflow, process improvements and customer service enhancements
• Assist Property Management personnel in their efforts to respond to vendor inquires
• Perform other duties/special projects as they arise
• Posting approved invoices to open payables several times per day, or as requested by staff, and actively troubleshooting issues with unapproved invoices with site personnel or others
• Mail checks to vendors and property address’ when necessary

Knowledge, Skills and Abilities:

• Detail oriented, professional attitude, reliable
• Ability to convey issues and problems clearly both in writing and orally
• Capable of working with minimal supervision and perform effectively under tight time deadlines
• Ability to communicate with co-workers and personnel in an articulate, courteous, and business-like manner at all times
• Superb customer service skills a must

Education & Experience:

• 1-3 years with full cycle accounts payable experience
• Experience in Real Estate environment preferred (Yardi/Yardi Energy Solutions experience a plus)
• Proficient in Excel/Word

Benefits

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program

The Community Builders is committed to diversity in its workplace. Applicants from diverse backgrounds are encouraged to apply.